About us
The Australian Institute of Company Directors (AICD) is committed to strengthening society through world-class governance. We aim to be the independent and trusted voice of governance, building the capability of a community of leaders for the benefit of society. Our membership of more than 53,000 includes directors and senior leaders from business, government and the not-for-profit sectors.
About the team
The Property Services team sits within the Finance function and is responsible for managing AICD’s premises nationally. The team oversees property leases, office fit-outs and property projects, ensuring all locations are safe, functional and fit for purpose. Working closely with landlords and suppliers, the team supports the smooth day-to-day operation of AICD offices through effective facilities and maintenance management.
About the Role
We are seeking a proactive and hands-on Facilities Coordinator to join our team. This role will support the Property Manager and Head of Finance with the day-to-day coordination of property and facilities operations across AICD’s offices nationally. You will play a key part in ensuring offices remain functional, safe, and welcoming for staff members and learners, while assisting with property-related projects and administrative tasks. This is an exciting opportunity to join a busy, fast-paced team with significant property activity, including the implementation of national property initiatives.
Key Responsibilities
- Coordinate day-to-day property and facilities tasks across offices nationally, including maintenance, repairs, and vendor management.
- Manage the Property inbox and channels, ensuring requests are tracked and actioned efficiently.
- Raise purchase orders, manage associated administration, and maintain accurate property records.
- Support property-related projects, such as office moves, fit-outs, and other initiatives, providing administrative and operational assistance.
- Liaise with internal stakeholders and external suppliers to ensure offices operate smoothly and meet safety and compliance standards.
- Attend meeting with building management as required.
- Contribute to process improvements, helping streamline property operations and enhance communication flows across stakeholders.
- Assist with reporting and tracking of maintenance, property costs, and compliance-related activities.
- Identify and escalate OH&S issues, contributing to risk mitigation and promoting a safe workplace environment.
About you
You will have strong technical aptitude and previous relevant experience, and you will champion the AICD values of: Accountability, Respect, Excellence and Collaboration. In addition, you will also have the following:
- Minimum of 2 years’ experience in facilities management, property coordination, or a related field.
- Strong administrative skills with a proactive, hands-on approach.
- Excellent organisation and prioritisation abilities, with the capacity to manage competing, reactive requests.
- Comfortable working in a dynamic environment where processes are still being formalised.
- High level of discretion, professionalism, and strong interpersonal skills.
- Effective communication skills and the ability to collaborate across teams.
- Experience with financial processes, including raising purchase orders and reconciling expenses, is desirable.
- Ability to travel to other office locations occasionally as required.
Your career at the AICD
Our Values
Accountability, Respect, Excellence and Collaboration
There are many benefits of joining the AICD, but the following are examples of what you can expect:
- Hybrid/flexible working arrangements.
- Access to salary sacrificing and salary continuance (income protection) insurance.
- Personal wellbeing support through AICD’s robust employee assistance program for you and your immediate family.
- A collaborative, solutions‑focused environment that embraces a “One Team” culture
- The AICD, is committed to developing its people through a capability framework and ongoing professional development plan. We support your career through access to our education platform with a wide range of training courses and webinars, professional coaching, and external education support.
- An opportunity to contribute to an organisation that is widely respected and considered the ‘gold standard’ of governance, policy, and leadership.
- An opportunity to attend highly sought-after events with influential speakers.
We welcome applications from people of all ages, genders, sexuality, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander Peoples and people with a disability.
We provide reasonable adjustments including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email peopleandculture@aicd.com.au
For further information on what it’s like to work with us, please visit our Careers and LinkedIn Life pages:
How To Apply
Please submit a resume and cover letter detailing why you are the best person for the position by clicking 'Apply'. Please note, applications close on 05 February 2026. We will be in touch with shortlisted candidates shortly after this date. If you have any queries regarding this opportunity, please contact Edel Ryan, People and Culture Consultant, via email: peopleandculture@aicd.com.au
